Gretchen Rubin

“It’s Okay for a Manager to Say, ‘I Don’t Know, But Let’s Figure It Out Together.’”

“It’s Okay for a Manager to Say, ‘I Don’t Know, But Let’s Figure It Out Together.’”

Interview: Julie Zhuo

Julie Zhuo is one of Silicon Valley’s top product design executives. She leads the teams behind some of the world's most popular mobile and web services used by billions of people every day. She writes about technology, design, and leadership on her popular blog The Year of the Looking Glass and in publications like the New York Times and Fast Company. She graduated with a computer science degree from Stanford University and lives with her husband and two children in California.

Now she's written a terrific book about her insights, experiences, mistakes, and conclusions called The Making of a Manager: What to Do When Everyone Looks to You. It's a fascinating look at how to manage—especially when your team keeps getting bigger and bigger.

I couldn't wait to talk to Julie about happiness, habits, and productivity.

Gretchen: What’s a simple activity or habit that consistently makes you happier, healthier, more productive, or more creative?

Julie: I take 10 to 20 minutes every night before I go to bed to do something that’s just for me. Seventy percent of the time, it’s me lighting a candle and reading a few pages of my “book of the moment,” (I’m currently reading The Hate U Give by Angie Thomas), but I also sometimes do crossword puzzles, watch a video, or catch up with friends over text. I started to do this during a period of my life when I was extremely stressed after coming back to work from parental leave, which I talk about in my book, The Making of a Manager. I was having trouble falling asleep at night because I was furiously working until my head hit the pillow. I realized I needed a “transition” period into sleep—some time that was solely for me where I could do anything I wanted without feeling guilty about it. So that’s where this habit started. I’ve slept a lot better since.

Gretchen: What’s something you know now about happiness that you didn’t know when you were 18 years old?

Julie: That as time passes, happiness feels less like pure joy and more like deep satisfaction or contentment. It’s like the flavor has changed from fireworks to a lovely scenic view.

Gretchen: Have you ever managed to gain a challenging healthy habit—or to break an unhealthy habit? If so, how did you do it?

Julie: Fitness is my Achilles heel. I love the idea of being strong and healthy and having a daily regime. I hate the actual feeling of exercising. All of those people who rave about getting that “runner’s high” where you’re in this blissful state where it feels like you can just keep on going forever? Nope, that is the opposite of my experience. Every time I am exercising (and I have tried many, many times to get on that bandwagon), the only thing that is in my mind is, “Wow, this sucks. When can I stop?” I’d start classes or set New Year’s resolutions or train for a 5K over the course of weeks, sometimes even months, but inevitably I’d slip back into my old habit, and I’d lapse into months of no exercise again. This was the pattern until about four years ago, when I stumbled upon an insight of building "tiny habits." I started to set a goal of exercising for 10-15 minutes a day every morning. It felt like so little time that there really was no excuse. I could always manage to squeeze it in right before a shower. And it was short enough that the pain would be relatively contained. I found I was able to keep this habit going indefinitely.

Gretchen: Would you describe yourself as an Upholder, a Questioner, a Rebel, or an Obliger?

Julie: Upholder. I take my obligations to others and to myself seriously. If you come over for dinner, I will stuff you silly with great food but also stuff myself silly.

Gretchen: Does anything tend to interfere with your ability to keep your healthy habits or your happiness? (e.g. travel, parties, email)

Julie: I’m pretty good at staying present, but I am been known to succumb to the power of an overactive phone lighting up with pings and e-mails. I’ve found the best solution is to quarantine the phone for specific hours of the day, especially weekends, so I can focus on spending time with my family.

Gretchen: Have you ever been hit by a "lightning bolt," where you made a major change very suddenly, as a consequence of reading a book, a conversation with a friend, a milestone birthday, a health scare, etc.?

Julie: I love January and the feeling of the the promise of a New Year, so my husband and I have a tradition called “Cleanuary,” where we try to create a recurring lightning bolt. For the month of January, we set ambitious health and cleaning goals and stick to them for 31 days as a cleanse from the excesses of the holidays. On the health side, we’ve done things like Whole30, a month of yoga, a Paleo diet, running every day, etc. On the cleaning side, we go through and Marie Kondo our entire house. Since it’s only a month, we ask our friends for suggestions on the latest health and lifestyle trends and incorporate them into our Cleanuary experiment. It’s much less daunting than the “stick- to-a-resolution-for-a-whole-year,” and sometimes little habits will emerge that change our lives beyond the month. For example, we eat much less sugar now than we used to, we learned to love black coffee, and we live with less stuff.

Gretchen: Is there a particular motto or saying that you’ve found very helpful? (e.g., I remind myself to “Be Gretchen.”)

Julie: I don’t have a particular favorite saying or motto, but in starting my blog, one of the quotes I happened upon was from Alice's Adventures in Wonderland and Through the Looking-Glass: "I know who I WAS when I got up this morning, but I think I must have been changed several times since then.” I liked it because it carried the whimsy of Wonderland, and also because it suggested growth—that every day we can learn and change and become better. I ended up calling my blog “The Looking Glass” because I wanted it to be a reflection of my personal growth.

Gretchen: Has a book ever changed your life—if so, which one and why?

Julie: This one is easy. Mindset by Carol Dweck. I grew up as a perfectionist with the notion that there was a “correct” or “best” way to do everything. I believed life was a series of tests where you tried your best to achieve that “best” way. When I read Mindset, I was stunned to discover that this mentality had a name—fixed mindset—and was an incredibly limiting way to think about the world. The alternative mindset was growth mindset, which meant adopting the stance that there is no such thing as perfect. Everything can be improved with will and effort. This was so powerful to read and completely changed my perspective on how I approach failure, how I give or receive feedback, how willing I am to take on new challenges. Every day, I see examples of tension or lack of confidence in the workplace, and so much of it boils down to people’s mindsets. Recognizing and addressing this is something I talk a lot about in The Making of a Manager.

Gretchen: In your field, is there a common misperception or incorrect assumption that you’d like to correct?

Julie: The Making of a Manager is about management, so here’s one of the biggest misconceptions: that managers know all the answers. This is a huge fallacy, and makes many early career managers feel secretly inadequate or come to the table with a case of savior’s complex. A manager’s job is to help a group of people get to an answer, not to know everything herself. It’s okay to say, “I don’t know, but let’s figure it out together.” It’s okay to express vulnerability. In my experience, doing so wins you more credibility and nets you a stronger team effort than pretending like you’ve got that perfect master plan.

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